Benefits of Imaging Your Records

By imaging your records you can eliminate as much as 100% of the storage space you use for your paper documents.  You can also retrieve documents quicker and more efficiently.  Office space today comes at a premium.  Why pay the high cost of this office space to store tons of paper documents, when you can image these records, eliminate the majority of this space and be able to view these records quicker and much more efficiently.

Microfiche

We can also convert microfiche to digital images utilizing our new microfiche scanner.  We can convert microfiche to bitonal or grayscale images.  We also use the image enhancement software to remove black borders and deskew the images on microfiche.  If the microfiche is good quality, we can provide images that look as good as if they were scanned as paper documents.

Our document imaging department was established in 1999. We began operation with one low volume production scanner, two workstations, and three employees which included the department manager and a sales representative. We received the West Virginia state-wide contract for document imaging in 1999 as well. Today we image an average of 3.5 million pages of paper documents a year and employ more than 20 people in this department.




Paper Documents

We can image large volumes of standard letter and legal size documents quickly.  We maintain excellent quality control by viewing every page we image for quality purposes. 12,000 to 15,000 pages can be stored on a single CD-Rom and 80,000 to 100,000 pages can be stored on a single DVD-Rom.  This represents 3 to 4 standard 15” boxes of records per CD and 25 to 30 boxes per DVD.  Literally, rooms full of records can be stored on a few DVD’s or CD’s which can be easily stored on your desk.

Maps and Drawings

We can image large format documents up to 54” wide and these can be stored on CD’s or DVD’s.  10,000 to 12,000 24x36” maps scanned at 200dpi bitonal can be stored on a single DVD-Rom.  2,000 to 4,000 24x36” maps scanned at 150dpi 24 bit color can be stored on a DVD in a tiff image format utilizing jpeg compression.

Microfilm

We can convert 16mm and 35mm microfilm rolls to digital images utilizing our microfilm scanner.  We can image microfilm in bitonal or grayscale. We use software to remove black borders and deskew the images.  If the microfilm is good quality, we can provide images that look as good as if they were scanned as paper documents.